What You'll Pay
For most established small-to-mid-sized businesses we work with, monthly accounting with Pantana runs roughly $800 to $2,300 a month. We charge a single all-in fee that already includes your year-end business taxes.
Simpler businesses sit near the low end; higher-volume or more complex ones run higher. Where you land depends on the specifics of your business. Estimate yours in under two minutes by using the calculator below.
Why we'll tell you the price
We put real numbers on this page because we think you should be able to tell whether we're a fit before you ever pick up the phone. We're a premium firm — we're not the cheapest accountant in the north Atlanta area, and we're not trying to be.
What you're paying for is a dedicated bookkeeper, account manager, and tax accountant on your account, accurate books you can actually make decisions from, and no surprise tax bill in April. If that's not what you're looking for, this page should save us both a conversation.
What the estimator covers
Use the estimator above to get your estimated monthly accounting fee. It asks about your entity type, your industry, your annual revenue, the number of bank and credit-card accounts you run, any business-owned properties or locations, your payroll situation (employees, contractors, and the states you operate in), and a few complexity factors like sales tax or multi-state filing. From those answers it produces a monthly range.
That monthly fee already includes your year-end business tax preparation, spread across the twelve months rather than billed as a lump sum in tax season.
A few things the estimator does not include, because they're better handled in a quick conversation:
The estimate is meant to get you to the right ballpark. A short call confirms the details and turns it into a real quote.
What drives accounting costs
Two businesses with the same revenue can pay very different monthly fees.
Here's what moves the number:
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Transaction Volume
This is the biggest single driver. Bookkeeping for 50 transactions a month is materially different work from 800.
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Entity type
A sole proprietor on a Schedule C is simpler than an S-corp or C-corp with a full business return.
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Payroll
Whether you run payroll, how many employees and contractors you have, and how many states they work in. Multi-state payroll and multi-state tax filing both add complexity.
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Number of bank and credit-card accounts
More accounts to reconcile means more monthly work.
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Specialty complexity
Inventory, accrual-basis books, sales tax, multiple locations or rental properties to track, or industry-specific software (like a contractor or auto-dealer system) all add to the scope.
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Catch-up work
Past months that need to be cleaned up before ongoing work begins are scoped and priced separately.
Why other firms may quote you much different prices
A much cheaper quote usually means a much smaller scope. A $99-a-month bookkeeping service is typically data entry and not much else. There is no one walking you through your numbers, no tax planning, and a separate bill when tax season arrives.
Some firms reach a low price another way: by outsourcing your books overseas.
We don't.
Every part of your accounting is handled by our own team right here in Acworth, Georgia. The same people who know your account and pick up the phone when you call.
The work that protects you (accurate books, a year-end tax return that's already handled, and a bookkeeper, account manager, and tax accountant who know your business well enough to catch problems early) is the work that costs more to do well.
On the other end, large regional firms bundle in advisory and wealth-management services priced for businesses much bigger than yours. You can end up paying for a layer you don't need yet.
We sit deliberately in between: premium, relationship-driven service for established owners doing roughly $1M to $10M in revenue, without the big-firm overhead.
What you'll pay, by example
Every engagement is one package: monthly accounting with year-end business tax built in. Every engagement is priced to your complexity.
Client Type
Logistics
Client Info
Services
Monthly Fee
$905
Client Type
Consulting
Client Info
Services
Monthly Fee
$815
Client Type
Manufacturer
Client Info
Services
Monthly Fee
$2,260
Client Type
Construction
Client Info
Services
Monthly Fee
$5,050
How billing works
You pay one predictable monthly fee. Your year-end business taxes are already in it — calculated at five times your monthly accounting fee and spread evenly across all twelve months, so there's no lump-sum bill in tax season.
If you're behind and need catch-up work, that's billed separately — roughly one monthly fee for each month that needs to be brought current (for example, twelve months behind ≈ twelve monthly fees), with a clear estimate before we start.
Cheap accounting has a price too
The most expensive accountant is often the cheap one who got it wrong. A number of our clients came to us after a previous preparer left them with years of cleanup — and the cost of untangling that mess far exceeded what good monthly accounting would have cost in the first place.
Costs other firms may not mention up front
A few charges prospects are often surprised by elsewhere — and how we handle them:
- 1099 preparation. Not part of the monthly fee; billed separately.
- Workers' comp audits. If required, these fall outside the monthly scope.
- Software costs. If you need new accounting software, we fold it into your monthly fee rather than marking it up separately.
- Year-end "handoff" fees. Because your tax return is already bundled into your monthly fee, there's no separate packaging charge to hand your books to an outside preparer.
- Extra projects. Work beyond standard monthly accounting may carry an additional charge — always with a clear estimate first.